DELEGATION OF POWERS

1.Subscriptions

2.Entertainment

3.Engagement of Taxi

4.Advertisement and Publicity

5.Publicity Materials

6.Printing of stationery

7.Purchase of stationery

8.Purchase of Consumables

9.Product Development

10.Store Issue & Transfer Note

11.Insurance

12.Demurrage and wharfage

13.Repair & Maintenance

14.Running repair & maintenance of vehicles

15.Packing & Forwarding

16.Staff welfare expenses

17.Rectification of components

18.Tour advance

19.Salary advance

20.casual leave

21.Earned leave

22.Half pay leave

23.Leave without wages

24.Overtime and Compensatory off

25.Increment certificate

26.Employee Gate Pass

27.Employees Gate Pass, O.T. duty note etc.

28.Material gate Pass

29.Maintenance of Campus, garden

30.Electricity Bills

31.Disposal of waste materials

32.Signing of cheques, bills of exchange

33.Receipt books, C form, etc.

34.Deposit of Money

35.Negotiation with banks

36.Remittance of recoveries

37.Remittance of rates, taxes, etc.

38.Passing of bills and other claims

39.Refund

40.Passing of salaries and wages.

41.Financial concurrence / IA

42.Board Meeting expenses

43.First aid expenses

44.Excise gate passes

45.Signing RT-11,RT-12

46.Purchase of computer stationery

47.Repair of instruments & gauges

48.Calibration of instruments & gauges

49.Emergency cash purchase

50.Medical reimbursement claims

51.Sanctioning of warranty claims

52.Purchase orders/Work orders Amendments

53.Advance for canteen expenses

54.Signing of Invoices

DELEGATION OF POWERS

Sub: - Delegation of Powers to Officers – Orders issued.

Ref: - M.D.’s Order No.08/2008 dated 16-06-2010 as amended.

In supper-session of all the orders issued so far in the subject matter, the following powers are hereby,

delegated to various Officers with immediate effect:

Function	Function	Extent of delegation	To whom delegated
1. Subscriptions	Subscription to Newspapers, Periodicals etc, Reference Books.	Rs.1, 500/- p.m Rs. 250/- p.m	DGM(H.R.) United Head
2. Entertainment	Entertainment	Rs.500/- at a time Rs.250/- p.m.	DGMs/Unit Head S.Ms
3. Engagement of Taxi	Engagement of Taxi for official purposes	Rs.650/- ” Rs.400/- ”	D.G.Ms Unit Head / S.Ms
4. Advertisement and Publicity	Advertisement and Publicity	Rs.3000/- in each case (for Newspaper advertisement Rs.4,500/-)	DGM(Marketing)
5. Publicity Materials	Purchase/Printing of Publicity Materials	Rs.5,000/- in each case	DGM(Marketing)
6. Printing of stationery	Printing of stationery and other office materials	Rs.2500/-in each case Rs.5,000/-in each case	Unit Head S.M. (Mtls.)
7. Purchase of stationery	Purchase of Stationery	Rs.5000/- in each case Rs.1000/- in each case Rs.500/- in each case	Sr.Manager (Mtls.) Unit Head Other S.Ms and above
8. Purchase of Consumables	Purchase of Consumables / General Stores/Tools, Spare parts, Sub assemblies and purchase of indigenous parts for OE/Spare parts	Up to Rs.5,000/-in each case Up to Rs.50,000/- in each case Up to Rs.1,50,000/- in each case Up to Rs.5,00,000/- in each case	DGM(Marketing) / Unit Head S.M(Mtls) DGM(R&D) Purchase Committee
9. Product Development	Expenditure for Product Development – Purchase of Technical Standards	Rs.1500/- at a time	DGM.(R&D)
10. Store Issue & Transfer Note	(i) Approval of Store Issue Notes, Store Return Notes. (ii) Approval of Internal Stock Transfer Notes / Material loan Challan	Full powers Full powers	All Officers in Gr. II and above in the respective Dept. Gr.III Officer Where H.O.D is a Gr.III Officer S.M(Materials) H.O.D of Purchase Dept.
11. Insurance	Insurance	Full powers for Transit insurance on purchase of goods Full powers for stock insurance, insurance of building, machinery etc. emergency risk insurance and fidelity guarantee insurance Full powers for transit insurance of goods for sale/ demonstration/ exhibition etc. and insurance of vehicles	DGM(R&D) S.M(Mtls.) / Unit Head DGM(F) & C.S. /Unit Head DGM(Marketing) / Unit Head
12. Demurrage and wharfage	Demurrage and wharfage	Rs.500/- in each case Rs.100/- “	DGM(R&D)/S.M(Materials)/ Unit Head Dy.M (Stores) / Asst.M.(Stores)
13. Repair & Maintenance	Repair & Maintenance of: (i) Office furniture & equipments (ii) Plant and Machinery (iii) Materials handling equipments (iv) Demonstration Equipments (v) Repairs /Purchase of jigs, fixtures cutting tools etc. (vi) Maintenance connected to Civil works (vii) Electrical & Electronic equipment other than Computer equipment. (viii) EPABX and Telephones including cabling. (ix) Data processing equipments and communication cabling.	Full powers Rs.1000/- in each case Rs.5,000/-in each case Rs.4,000/-in each case Rs.1,000/- “ Rs.1,000/- “ Up to Rs.2,000/- at a time Up to Rs.1000/- Rs.3,500/-in each case Rs.2,500/-in each case Full Powers Rs.1000/- in each case Full Powers Rs.1500/- in each case Rs.3000/- in each case Rs.2000/- in each case Rs.1500/- in each case	DGM(R&D) S.Ms and above /Unit Head DGM(R&D) Unit Head DGM(R&D)/Unit Head DGM.(Marketing) DGM(R&D) M(Production) DGM.(Marketing) Unit Head DGM(R&D) M(Production) DGM(R&D) Unit Head DGM(F&CS) Sr.M.(Systems) M(IS&A)
14. Running repair & maintenance of vehicles	(1) Running repair & maintenance of vehicles (2) Requisition of petrol, diesel, oil etc	Rs.3,500/- in each Rs.2,500/- in each and Full Powers	DGM.(Marketing) Unit Head DGM(Marketing)/ Unit Head
15. Packing & Forwarding	Packing loading, unloading, clearing, forwarding and transport of goods	Full Powers Rs.7500/- in each case Rs.5000/- in each case	DGM(R&D) Unit Head Dy. M(Stores)/ Asst.M.(Stores)
16. Staff welfare expenses	Staff welfare expenses	Rs.5, 000/- in each case. Rs.1, 000/- in each case	DGM(HR) Unit Head
17. Rectification of components	Rectification of components, accessories, tools etc. required for production	Rs.2000/- in each case Rs.1000/- ”	DGM(R&D) Unit Head
18. Tour advance	Sanctioning of tour advance against TA and countersigning of TA claims	All employees functionally under them.	All officers in Grade-I
19. Salary advance	Sanctioning of advance against pay recoverable from that month’s pay	Rs.1,000/- maximum	DGM(F) & CS/ Unit Head
20. casual leave	Sanctioning of casual leave/R.H.	For all employees functionally under them	All Officers of Grade-I & II
21. Earned leave	(a) Sanctioning of Earned leave not exceeding 30 days at a time (whether alone or in combination with other forms of leave) (b) Sanctioning of Earned leave surrender	All employees functionally under them -do-	DGMs/ Sr.Managers & Unit Head, Dept. Heads of Managers/Dy. Managers level / A.M.(Security) -do-
22. Half pay leave	Sanctioning of half pay leave not exceeding 30 days at a time (whether alone or in combination with other forms of leave)	All employees functionally under them	Divisional Heads of DGMs/ Sr.Managers Level & Unit Heads Dept., Heads of Managers/Dy. Managers level / A.M.(Security)
23. Leave without wages	(a) Sanctioning of leave without wages up to 6 days in a wage period	All employees functionally under them	Managers and above / Unit Head
	(b) Sanctioning of leave without wages between 7 and 15 days in a wage period	-do-	D.G.Ms.
	(c) Sanctioning of leave /duty in connection with Blood Donation / Peoples campaign, Societies etc. Regularization of Late / OT / Attendance etc. of employees as per the existing norms.	All employees	DGM(HR) Unit Heads
	(d)Official Duty / tour	Employees functionally under them	Divisional / Dept. heads
24. Overtime and Compensatory off	(a) Sanctioning of overtime (b) Sanctioning of Compensatory off	-do- -do-	S.Ms. and above / Unit Head / A.M.(Security) S.Ms. and above / Unit Head / Manager(Prdn.) /A.M.(Security
25. Increment certificate	(a) Issue of increment certificate in a time scale of pay	(a) All employees except Grade- I officers where there are no adverse remarks barring sanction of increment (b) All employees covered by I.D.Act, 1947 where there are no adverse remarks barring sanction of increment	DGM (HR) M.(H.R)
	(b) Sanctioning of Grade change as per approved rules	All employees except Grade – I officers	DGM (HR)
	(c) Fixation of pay on promotion / Grade change as per approved rules	(a) All employees except Grade – I Officers (b) All employees covered by I.D.Act,1947	DGM (HR) M.(HR)
26. Employee Gate Pass	Issue of employees Gate Pass – Personal purpose Issue of employees Gate Pass – Official purpose	(a) Employees’ gate pass-granting permission to the workmen working under them to leave the work spot before the scheduled time for personal purpose (b) Employees’ gate pass granting permission to the workmen working under them to leave the work spot before the scheduled time for official purpose	All Officers Divisional /Dept. Heads /All Grade-1 Officers / A.M.(Security) / A.M.(Mtnce) / P.S to Chairman /P.S to MD / A.E.(Civil) – for employees functionally under them. Official pass issued by other officers on emergency in the absence of Dept. Head should be ratified by Dept. Head subsequently
27. Employees Gate Pass, O.T. duty note etc.	Issue of Employees Gate Pass, O.T. duty note, shift duty Note, etc. of the employees working at the KAMCO Canteen and employees on canteen duty	-	Asst.Manager (Security) / Unit heads
28. Material gate Pass	Issue of material gate Pass for materials as well as books	For files, registers, ledgers, books etc. For materials	Dvl.Heads of Sr.Managers & above / Unit Head Divl./Dept. Heads not below the rank of Dy.Manager /Unit Head /A.M.(Stores)
29. Maintenance of Campus, garden	Maintenance of Campus, Garden, Purchase of garden equipments, etc. (except maintenance connected with Civil Engg. Works)	Full Powers	DGM(HR) / Unit Head
30. Electricity Bills	Certification of Electricity Bills	Full Powers	DGM(R&D) / Unit Head / Manager (Prod) in the absence of DGM(R&D)
31. Disposal of waste materials	(a)Disposal of waste materials in the campus (except damaged stores/Engg. items) (b)Disposal of scrap materials other than (a) above	Full Powers Full Powers	DGM(HR) / Unit Head DGM(R&D)
32. Signing of cheques , bills of exchange	Signing of cheques, bills of exchange and other negotiable instruments.	(a) In respect of instruments the value of which is Rs. Ten lakhs and below (b) In respect of Instruments of value of above Rs. Ten lakhs	Any two Officers of the Finance Division. In which one officer must be not below the rank of an Asst. Manager. Any two officers of Finance Division in which DGM(F) & CS must be one of the signatories.
	Signing of cheques, bills of exchange and other negotiable instruments	(a) In respect of instruments the value of which is Rs. Three lakhs and below (b) In respect of Instruments of value of above Rs.Three lakhs	Unit Head and H.O.D(F), If H.O.D(F) / Unit head is absent, Manager(Prodn.)/ DM(Works) HOD(HR) can be co-signatory with HOD(F) DGM(F)&CS/ SM(F.&.C)/Unit Head and H.O.D(F)
33. Receipt books, C form, etc.	Signing of receipt books, Signing of ‘C’ form and Form ‘18’.	-	Any Designated Officer of the Finance Division.
34. Deposit of Money	Deposit of Money in Banks	-	DGM(F) & CS / S.M(Finance & Costing)/Unit Head/ H.O.D.(F)
35. Negotiation with banks	Negotiation with banks, issue of instructions to bank etc.	-	DGM(F) & CS / S.M(Finance & Costing)/ Unit Head / H.O.D(F)
36. Remittance of recoveries	Remittance of all recoveries from salary to the authorities to whom such recoveries have to be made	-	S.M(F &C) / Asst. M(Accts)/Unit Head / H.O.D.(F)
37. Remittance of rates, taxes, etc.	Remittance of rates, taxes, etc. due to Govt. and local authorities payment of telephone, telegram bills etc. and other routine charges.	-	DGM(F) & CS / S.M(F &C) / Unit Head/ H.O.D.(F)
38. Passing of bills and other claims	Passing of bills and other claims covered by sanction (in accordance with accounting instruction)	Full Powers Upto 12 lakhs Upto 7 lakhs Upto 5 lakhs Upto 2 lakhs	DGM (F) &CS S.M(F &C)) H.O.D(F) in the rank of Dy.Manager H.O.D.(F) in the rank of Asst.Manager Supdt.(Accts.)
39. Refund	Refund (other than to employees of amounts collected in excess of dues and earnest money/security deposits etc.)	Full Powers Rs.10,000/- in each case Rs. 5000/- in each case In respect of excess collection of sale price Full Powers	DGM (F) &CS S.M(F &C) H.O.D.(F) DGM.(Marketing)
40. Passing of salaries and wages.	Passing of salaries and wages as per appointment order LPR etc.	-	Unit Head/DGM (F) &CS/H.O.D.(F)/ S.M(F &C)
41. Financial concurrence / IA	(a) Financial concurrence (b) Internal Audit clearance of Payments (c) Internal Audit clearance for Wages / salary payment as per terms of appointment	Upto Rs.15,00,000/- Upto Rs.10,00,000/- Upto Rs.5,00,000/- Upto Rs.2.50,000/- Up to Rs.15,00,000/- Up to Rs.10,00,000/- Full Powers	Manager(IA) Dy. M(IA) Asst. M(IA) Supdt.(IA) Manger(I.A.) Other Internal audit Officers Internal Audit Officers
42. Board Meeting expenses	Sanctioning of Board Meeting expenses	Upto Rs.5000/- per meeting	DGM(F)& CS
43. First aid expenses	Sanctioning of Medicines and materials for First aid	Rs.1000/- in each case Rs. 500/- in each case	DGM(HR) Unit Head
44. Excise gate passes	Authority for signing excise gate passes/AR-3A &D3 forms and PLA accounts	Full powers	Unit Head/ H.O.D (Stores)/H.O.D.(Accounts) / Dy. M (Stores)
45. Signing RT-11,RT-12	Authority for signing RT-11, RT-12 returns and other allied matters	-	DGM(F)& CS/ SM(F&C) Authorised signatory as approved by Board
46. Purchase of computer stationery	Purchase of computer stationery	Rs.5,000/- n each case Rs.2,500/-in each case	D.G.M (F&CS) S.Ms. and above/ Unit Head
47. Repair of instruments & gauges	Repair of instruments & gauges	Rs.1,000/- in each case Rs. 750/- in each case	D.G.M.(R & D)/DGM(Mkt.) Unit Head
48. Calibration of instruments & gauges	Calibration of instruments & gauges	Rs.1,000/- in each case Rs. 750/- in each case	D.G.M(MKT.) Unit Head
49. Emergency cash purchase	Emergency cash purchase	Rs.1000/- in each case	Dvl. Heads / Unit Heads
50. Medical reimbursement claims	Sanctioning of Medical reimbursement claims (subject to rules relating to such claims)	Non-hospitalised –up to Rs.2750/- Hospitalised Up to Rs.5,000/- in each case Hospitalized above Rs.5000/- to Rs.15,000/- in each case	DGM(HR)/Unit Head DGM(HR)/Unit Head M.R.Committee.
51. Sanctioning of warranty claims	Sanctioning of warranty claims	Up to Rs5,000/- in each case	DGM.(Marketing)
52. Purchase orders/Work orders Amendments	Authority for signing the purchase orders/Work orders/Amendments Etc. except for capital goods.	Full Powers	S.M (MTLS)
53. Advance for canteen expenses	Sanctioning of advance for canteen expenses	Rs. 4,00,000 in each case Rs. 1,00,000 in each case	DGM(F)& CS Unit Head
54. Signing of Invoices	(a) Signing of sales invoice for products, accessories & spares (b) Signing of Invoices for sale of Scrap (c) Signing of invoices for sale of miscellaneous goods (d) Signing of invoices for sale of capital goods	Full Powers Full Powers Full Powers Full Powers	Officers authorised by H.O.D (Mktg.) /HOD of Stores/ Unit Head S.M.(Materials) /HOD of Stores/ Unit Head Asst.M(Security) / Unit Head S.M.(Materials) / Unit Head

NOTE:

1. Powers mentioned in Sl No.7 and 8 can be exercised for incurring expenditure of Rs. 2,500/- or

more in each case only with the financial concurrence of the officers competent to issue such concurrence.

2. All expenditure for which specific powers have been delegated above shall be incurred only

subject to the availability of funds in the appropriate heads in the budget.

3. All powers over and above this and not specifically mentioned in this order will be vested with

the Managing Director.

4. Capital Expenditure and expenditure for Civil works shall be incurred by the competent Officers

only with the financial concurrence and prior administrative sanction of M.D.